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Job Details :

• Fully conversant with and abides by the policies and procedures in the procurement process.
• Actively monitor fluctuations in consumption patterns, taking proactive measures to manage slow-moving and non-moving items.
• Maintain cleanliness in the storage area and ensure all products are stored in compliance with hotel standards.
• Verify all incoming goods against receiving records to ensure accuracy and completeness.
• Issue supplies only on authorized requests and maintain updated inventory records at all times.
• Ensure that stocks are not accessible after hours without the Duty Manager’s approval and promptly report any after-hours stock issues to the Cost Controller the next working day.
• Conduct regular inventory checks to verify quantities, product quality, and expiration dates. Perform monthly inventories for all products stored and assist the Cost Controller with outlet inventories.
• Assist in quarterly, bi-yearly, and yearly inventories of operating equipment.
• Strictly adhere to policies and procedures in the receiving process.
• Support cost control objectives and maintain proper documentation for audits.
• Maintain records for municipal and local authority requirements related to supplies.
• Inform the Purchasing Manager and Executive Chef of any rejected deliveries, short supplies, or non-supplied products, ensuring alternative actions are taken.
• Where necessary, consult with specialists to assess the quality of supplied goods.
• Secure products received on behalf of the hotel and arrange prompt delivery to the respective department or storage area.
• Create credit notes when appropriate for returns or discrepancies.
• Document and track hotel properties that are returned, sent out for repairs, or refilled, ensuring follow-up on their return.
• Ensure all received goods are accompanied by proper and complete documentation.
• Verify the number and weight of items received through physical inspection.
• Examine the quality and quantity of received goods, ensuring prompt transfer to stores or concerned departments.
• Ensure outgoing goods are properly documented and accounted for.
• Responsible for managing all receiving-related documentation, including the Receiving Record, Receiving Report, and Daily Summary Receiving Report.
• Ensure the accounts payable system is updated with all supporting documentation at the end of the day.
• Maintain updated records of supplies on order, both physically and in the inventory system.

Category: Procurement / Vendor Management

Location: Dubai - UAE