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• Fully conversant with and abides by the policies and procedures in the procurement process. • Actively monitor fluctuations in consumption patterns, taking proactive measures to manage slow-moving and non-moving items. • Maintain cleanliness in the storage area and ensure all products are stored in compliance with hotel standards. • Verify all incoming goods against receiving records to ensure accuracy and completeness. • Issue supplies only on authorized requests and maintain updated inventory records at all times. • Ensure that stocks are not accessible after hours without the Duty Manager’s approval and promptly report any after-hours stock issues to the Cost Controller the next working day. • Conduct regular inventory checks to verify quantities, product quality, and expiration dates. Perform monthly inventories for all products stored and assist the Cost Controller with outlet inventories. • Assist in quarterly, bi-yearly, and yearly inventories of operating equipment. • Strictly adhere to policies and procedures in the receiving process. • Support cost control objectives and maintain proper documentation for audits. • Maintain records for municipal and local authority requirements related to supplies. • Inform the Purchasing Manager and Executive Chef of any rejected deliveries, short supplies, or non-supplied products, ensuring alternative actions are taken. • Where necessary, consult with specialists to assess the quality of supplied goods. • Secure products received on behalf of the hotel and arrange prompt delivery to the respective department or storage area. • Create credit notes when appropriate for returns or discrepancies. • Document and track hotel properties that are returned, sent out for repairs, or refilled, ensuring follow-up on their return. • Ensure all received goods are accompanied by proper and complete documentation. • Verify the number and weight of items received through physical inspection. • Examine the quality and quantity of received goods, ensuring prompt transfer to stores or concerned departments. • Ensure outgoing goods are properly documented and accounted for. • Responsible for managing all receiving-related documentation, including the Receiving Record, Receiving Report, and Daily Summary Receiving Report. • Ensure the accounts payable system is updated with all supporting documentation at the end of the day. • Maintain updated records of supplies on order, both physically and in the inventory system.
• Previous experience in a similar role within a 5-star hotel environment is essential. • Minimum of 1 year of purchasing experience is required. • Knowledge of food & beverage products and procurement is a must. • Strong proficiency in Microsoft Windows and/or relevant computer applications. • A University/College degree in a related field is preferred. • Excellent administrative, interpersonal, written, and verbal communication skills. • Demonstrated organizational skills with exceptional attention to detail. • Strong problem-solving abilities and interpersonal skills. • High level of responsibility and reliability. • Ability to work effectively within a team setting, ensuring smooth operational flow.
