Administration Assistant
About the Company :
UTEC Survey Group UTEC, part of Acteon Group, is one of the world’s largest independent offshore and onshore survey providers. We provide a wide range of survey, positioning and data management services using the most advanced equipment and techniques. The data we generate provides our clients with the information they need to make critical, well informed, business decisions.
Job Details :
UTEC is currently seeking to hire an Administration Assistant on a full-time, permanent basis for their team in Abu Dhabi, UAE. The Administrative Assistant will provide administrative support required by Business Unit Director, Operations Manager, Project Manager and or their delegate.
Category: Administration Jobs
Location: Dubai - UAE
Available Job Vacancies :
• High School Diploma or associate degree with excellent knowledge of MS office applications
• Excellent communication skills, both written and verbal
Requirements/Skills :
- Provide administrative support to the Business Unit, including general clerical, receptionist, and project-based work.
- Compose and/or edit correspondence, reports, memoranda, and other material, ensuring content accuracy and completeness.
- Assist with personnel logistics, including hotel bookings and flight arrangements.
- Support visa applications, liaise with visa agents, handle government work permit approvals, health insurance, company documents, and office tenancy.
- Monitor all offshore and office personnel movements and work deployments.
- Validate and monitor offshore personnel expense submissions.
- Maintain offshore personnel expense records by entering processed personnel expenses.
- Provide direct administrative support to offshore personnel on an ad hoc basis, handling personnel welfare issues.
- Assist the Operations Team with general clerical, receptionist, and project-based work.
- Liaise with travel providers to schedule flights, arrange visas, hotels, and rental car accommodations for regional employees, and provide itineraries in a timely manner.
- Ensure route and carrier options are appropriate based on project needs and employee departure points.
- Research alternative travel options when preferred choices are unavailable.
- Perform quality control (QC) checks on regional travel logs for accuracy.
- Review global travel provider invoices, verifying accuracy, correct project codes, and supporting documents.
- Liaise with Safety Training and Medical Centers to coordinate efficient and cost-effective offshore personnel medical and safety training schedules.
- Monitor travel and lodging costs, perform cost comparisons, and seek cost-saving opportunities.
- Maintain a high level of confidentiality for company and customer information.
- Support document requirements for tender prequalification as required by the commercial team.
