Admin Assistant
About the Company :
GMG is a global well-being company retailing, distributing and manufacturing a portfolio of leading international and home-grown brands across sport, everyday goods, health and beauty, properties and logistics sectors. Under the ownership and management of the Baker family for over 45 years, GMG is a valued partner of choice for the world's most successful and respected brands in the well-being sector.
Job Details :
We are seeking a highly organized and detail-oriented Admin Assistant to join GMG. In this role, you will be responsible for providing comprehensive administrative support, ensuring seamless communication, and maintaining efficient document management within the division. You will handle various clerical tasks, coordinate correspondence, and assist in scheduling meetings and events.
Category: Administration Jobs
Location: Dubai - UAE
Requirements/Skills :
• Performs general clerical duties to include but not limited to typing, photocopying, faxing, mailing, and filing
• Responds, sorts and distributes incoming correspondence, including phone calls, faxes and emails
• Facilitates collection, distribution and dispatch of all correspondence (couriers/ letters/ bills) related to the related Division/Business Unit/Department
• Sends out internal communications for any new updates related to the Division/Business Unit/Department to ensure all personnel are aware and updated about the same
• Coordinates and facilitates the supply and maintenance of office equipment, whenever required
• Provides administrative documents including tender specifications, client quotations, vendor purchase orders, agreements and contracts, etc.
• Supports in filing and other document control activities for the Division/Business Unit/Department to ensure that all documents are stored and available for subsequent use
• Develops and updates spreadsheets, documents, reports and presentations as per the requirement
• Composes and types routine letters, memoranda, reports, presentations and minutes of meetings
• Gathers, enters, and/or updates data to maintain internal files, records and databases, as appropriate
• Schedules appointments and manages arrangements for events/meetings of the related Division/Business Unit/Department
• Maintains confidentiality of documents and information received
• Assists in the coordination, supervision, and completion of special projects as appropriate
