Assistant Manager - Administration & Office Management
Job Details :
Responsible for overseeing GA administration works including vendor management, medical/life insurance, managing building/office facilities, parking spaces, office supplies, equipment, food items including office cleanliness and building safety measures. Supervising and coordinating administrative tasks for the general affairs team, ensuring the rest of the employees has adequate support to work and to ensure smooth running of our organization operations.
GA ADMINISTRATION:
• Employees’ medical/life insurance renewal coordination and member list management.
• Onboarding support by checking new joiner’s list regularly to provide onboarding items including workstation, welcome kit, mobile phone, stationery, U ready account, IT gears, etc.
• Off-boarding support by checking all return items, and other office supplies purchase & LPO management.
• GA contract renewal management including 2 pantry vendors, filtered water machine, Security, cleaning company, coffee machine companies, etc.
• Checking & correcting attendant reports (Weekly/Monthly) and report to part leader and HoD.
• Company lease car management: Individual car renewal, temporary car arrangement.
• Support GA part leader for office renewal of Dubai and GCC offices.
• Reporting total GA expenses regularly to the part leader.
BUILDING MANAGEMENT:
• Office layout management including modification of the space whenever requested, quotation comparison, and raising the budget approval.
• Checking the office premise regularly to find the area of improvement for a reporting and fixing.
• Supervising office cleanness checking including meeting rooms, common area, toilets, etc.
• Renewal & conducting of building services such as pest control, AC duck cleaning, AMC (Annual Maintenance Contract, etc.)
• Replace of old/broken furniture or IT items in a timely manner.
• Be a contact point for Telcom for building related issue to solve the problem in a short time frame.
• Parking spaces management.
Requirements/Skills :
• 5-7 years relevant experience
• Communication, interpersonal and negotiation skills
• Organizational and Leadership skills(as a sub-part leader)
• Proficiency in MS Office (PPT, Excel, Word)
